Annual Meeting FAQ

COVID Health & Safety Information

The health and safety of FOCIS 2025 Annual Meeting attendees remains our highest priority. To that end, FOCIS seeks to minimize the risk of infection exposure, specifically COVID-19 and its variants, by establishing health and safety protocols.

A full health and safety protocol will be published prior to the meeting. These health and safety protocols may be modified at any time by FOCIS based on its professional judgment about how best to protect the health and safety of in-person participants. Such changes will consider CDC and WHO guidance, emerging scientific evidence, existing meeting rules, and FOCIS policy. FOCIS’ health and safety protocols will also be based on federal, state, and local regulations, but FOCIS will set its own protocols based on the aforementioned input.

What types of sessions are available at the FOCIS Annual Meeting and FOCISed Pre-Meeting Courses?

FOCIS offers a variety of sessions at our annual meeting that appeal to the broader immunology community.

Monday, June 23

• Full-day FOCISed courses

Tuesday, June 24:

• Full-day FOCISed course
• Members Society Symposia
• Opening Keynote Presentation
• Opening Reception
• Poster and Exhibit Hall Hours

Wednesday, June 25 – Thursday, June 26

• Plenary Sessions
• Thematic Sessions
• Oral Abstract Sessions
• Evening Keynote Presentation (Wednesday and Thursday)
• Poster and Exhibit Hall Hours

Friday, June 27

• Plenary Sessions
• Thematic Sessions
• Keynote Presentation

What is included in my meeting registration?

All registrations (advance, late, onsite) include access to the Members Society Symposia, plenary sessions, thematic sessions, abstract presentation, and keynote sessions. Registration also includes entry to the Poster and Exhibit Hall.

Is there a digital version of the FOCIS Annual Meeting Program?

Yes. We will release a preliminary interactive program in early 2025 and update it continuously through the meeting. About 1–2 weeks before the event, we’ll post the final PDF version on the interactive program page. All attendees will also receive a printed program book onsite.

Does FOCIS offer any specific networking events for attendees?

Yes. Join us Tuesday, Wednesday, and Thursday nights for receptions in the Poster and Exhibit Halls, where you can network with colleagues while enjoying hors d’oeuvres and wine.

FOCIS members can also enjoy exclusive access to the member lounge throughout the conference, along with a special Member Reception on Wednesday evening.

Will sessions be recorded for viewing at a later date?

No. At this time, we don’t plan to record or live-stream sessions. We apologize for any inconvenience.

Is there a registration cut-off date?

Yes. Online registration remains open until June 16, 2025. You can also register onsite from June 24–27, 2025. Please note: advance registration pricing ends May 9, 2025. After that, late and onsite registration rates will apply. Visit our registration page for full details.

Are presentation slides available for the sessions?

FOCIS does not share presentation slides for the Annual Meeting sessions. FOCISed course presentation slides will be available on the course resources page when they are available.

How do I receive a certificate of attendance?

First, complete the meeting evaluation. Once submitted, you’ll automatically receive a PDF certificate of attendance via email. If you don’t receive it or have questions, feel free to contact us at info@focisnet.org.

How do I give feedback for the Annual Meeting?

We welcome your feedback! On the last day of the conference, we’ll email you a link to the evaluation form. You can also find it in our mobile app.

Does FOCIS 2025 registration give me access to the FOCISed pre-meeting courses?

No. FOCISed pre-meeting courses require separate registration and fees. You can choose a discounted two-course package or register for a single course. To add a course package to your FOCIS 2025 registration, visit the FOCISed courses webpage.

Where do I access the slides for the presentations?

You can access course slides on the relevant course resource webpage. We’ll email the link to all registered course or workshop participants before the event. If you can’t find the link, contact the FOCIS Executive Office at info@focisnet.org .

I am interested in attending all of the FOCISed pre-meeting courses. How can I register for more than two?

In 2025, FOCIS will only have one FOCISed pre-meeting course each day. You can register to attend one or both.

Are any of the FOCISed Pre-Meeting Courses being recorded or livestreamed?

No. All FOCISed courses will take place in person only. We do not plan to record or livestream them.

I just want to attend a FOCISed Pre-Meeting Course, but I am unable to attend FOCIS 2025. Is this possible?

Yes. You can register for a one-course or two-course package without registering for the FOCIS 2025 Annual Meeting.

How do I access the abstract posters?

You can view posters onsite during the meeting. This year, we won’t offer an online viewing option. We apologize for any inconvenience.

When will the poster hall be open?

The poster hall opens on the evening of Tuesday, June 24, and remains open through Thursday, June 26. Poster authors will be available during the attendee receptions on Tuesday, Wednesday, and Thursday nights to answer questions and discuss their work.

When will I be notified my poster presentation date and time?

We’ll email final confirmation—including your presentation date, poster ID number, and session details—by the end of May, as long as you’ve completed your FOCIS 2025 registration and payment by April 4, 2025. Poster presentations are scheduled during the following sessions:

• June 24 at 6:15 p.m.
• June 25 at 6:15 p.m.
• June 26 at 6:30 p.m.

How do I know which posters are being presented each day?

Each poster has a number starting with a letter (e.g., W399). The letter indicates the day:

• Tu = Tuesday
• W = Wednesday
• Th = Thursday

What are the poster preparation requirements?

• We strongly recommend printing your poster in advance. However, you may print and pick up your poster onsite at the hotel’s FedEx Office. All onsite printing orders are the presenter’s responsibility.
  • Submit your order online, email usa5611@fedex.com or call +1 (617) 421-1890.
• Maximum size: 4 feet wide (horizontal) × 4 feet high (vertical)
• Two posters will share each display board
• You must stand with your poster during your assigned session
• Posters will not be allowed without an accompanying presenter

I would like to search for a poster. How do I do that?

Use the search feature in the FOCIS 2025 mobile app or the interactive program microsite to find abstracts by poster number, author’s last name, and more. This feature will be available in early June.

Is there a list of all the scientific abstracts that were submitted for the meeting?

Yes. We publish all accepted abstracts in the Abstract Supplement (PDF), which you’ll find on the FOCIS website, microsite, and mobile app. This document becomes publicly available in early June.

Will there be an exhibit hall at the meeting?

Yes, there is an exhibit hall. If you are interested in participating as an exhibitor, please submit an interest form or reach out to us at info@focisnet.org to discuss exhibiting further.

When can I visit the exhibit hall?

The Exhibit Hall will be located in Salon 9 and open during the following hours:

• Tuesday, June 24: 6:00 p.m. – 7:30 p.m.
• Wednesday, June 25: 7:30 a.m. – 7:30 p.m.
•  Thursday, June 26: 7:30 a.m. – 7:45 p.m.

The dedicated exhibit hall hours will be during the receptions on Tuesday, Wednesday, and Thursday nights.

Is my information shared with exhibitors?

Our registration form requests permission to share your mailing address, email address, or both. If you need to adjust these permissions, please contact us.

My company is interested in sponsorships. How do I discuss or confirm opportunities?

The FOCIS 2025 Sponsorship and Exhibitor Prospectus is available under the Support sub-page of the FOCIS 2025 event. Alternatively, you can submit your interest via a form here or email Kerry O’Brien, FOCIS Executive Director, directly at kobrien@focisnet.org to discuss the available opportunities.

Cancellation Policy

A refund of registration fees, less a $30 administrative fee, may be applied for in writing before June 1, 2025. After this date, no refunds will be made.

A $30 administrative fee will be assessed for registration transfers requested in writing before June 1, 2025. After this date, no transfers will be made.

Refunds requested more than 90 days after payment has been processed will be made via check payment only.

Registration List-Sharing Policy

FOCIS does not share its registration list. Companies or individuals are sending phishing emails to some FOCIS members and FOCIS 2025 Annual Meeting attendees, claiming to offer our attendee lists. This is a common, albeit unwanted, occurrence at conferences and trade shows. No third-party company is authorized to distribute or sell any email lists from our events, nor is FOCIS providing these lists or generating these messages.

If you receive an email offering to sell you a list of FOCIS 2025 Annual Meeting attendees, do not respond to it. By responding—even with a request to unsubscribe—you confirm that your email address is a valid one, which may increase the likelihood that you’ll be contacted again.

If you have any questions, please contact the FOCIS Executive Office at +1 414-359-1670 or info@focisnet.org.

FOCIS Annual Meeting Guest Policy

The guest registration rate includes access to all social events, such as exhibit and poster hall receptions and scheduled coffee breaks. Please note that this rate does not include access to scientific sessions or a certificate of attendance. Guest registration is intended for individuals who are at least 13 years of age and are accompanying a registered attendee in a non-professional, non-healthcare, non-college, and non-business-related capacity. This rate is limited to personal guests and is not available to abstract presenters, who are required to register for the full meeting.